What does it consist of?

Notarial records are public documents in which notaries, at the request of a party, record and certify events and details they witness or become aware of, which are not related to contracts.

These are regulated under Section 4, Chapter II, Title IV of the Decree of June 2, 1944, which approves the Regulations for the organization and operation of the Notary.

Finally, it is important to note that general meeting minutes and reference minutes, in the strict sense, can be requested via videoconference.

Types of Notarial Records

  • Testimonial Records
    These records certify statements made by a person and the exact time they were given.

  • Presence Records
    The notary is required to verify the condition of an asset in a specific location at a given time, with the possibility of capturing images if necessary.

  • Claim Records
    The notary is requested to demand something from someone or to perform a specific action, documenting the request and the response received.

  • Social Meeting Records
    These document statements, claims, documents, and decisions made during a company meeting.

  • General Terms Filing Records
    The notary records the contractual terms that a company includes in its contracts as evidence that they were in effect at a specific time.

  • Balance Records
    The notary certifies the final balance of an account or debt after performing the necessary calculations.

  • Competition Records
    The notary's presence in a competition ensures the integrity of the results and the randomness of the selection process.

  • Protocolization Records
    The notary incorporates legal and legitimate documents into their archive, whose content is confidential and cannot be altered.

Required Documentation

For Property Registration Records, the following are required:

  • Property ownership documents.

  • National ID card (DNI).

  • If a company is involved, current powers of attorney or administrator appointments.

  • Commercial Registry details.

  • Land registry reference.

  • Assigned property value.

The rest of the requirements are managed by us.

At the time of the initial signing, two witnesses are required to confirm property ownership. Later, announcements will be published in the corresponding City Hall.

For other Records, the following are needed:

  • National ID card (DNI) of the involved parties.

  • If a company is involved, current powers of attorney or administrator appointments.

  • Details regarding the content of the record, whether it is for presence, notification, request, etc.

  • If the record involves verifying images against reality, two identical sets of photographs must be provided at the time of the request.

In what situations can this service be used?

  • To record an event or statement.

  • To document the condition of an object.

  • To notify someone about any matter.